2009 Annual General Meeting notes

[Chew Toy]

June 8, 2009

let's get this show on the road...

attending: Jodi, Polly, Wendy, Allyn, Rich, Bill, Erin, Jez, Heidi, Myles, Dave, Dylan, Owen
via phone: Shelley, Kiwi, Bruce, Kathy, Cass, Rowena, Jonathan, Hippie, Sam

Bruce:
dates are set for 2010, Jan 29 - Feb 1
theme: elementality

election of officers: all votes unanimous
bruce (remaining) big nob
allyn (taking over from Rich) secretary
jodi (remaining) treasurer



highlights of afterburn report:

50% attendance increase (total == 250 ticketed people)

profitable (above and beyond TDC grant)

fat bank account due to heavy gate sales. currently discussing how to invest this in the festival

outflowing of art and theme camps. wooo hoo

no medical issues (yay!)


security breaches - fence jumpers and lake crashers

problems with a couple of the locals. property damage, etc

not enough volunteers for wranglers and mudfops and gate/greeter... need more volunteers

recycling is an issue. self reliance vs. getting it actually done



props to Kiwi and Polly for on-site work

props to Cass and Jeremy for website upgrade

Kathy for gate work



call for new excomm members. key positions for festival work


decision to keep $5000 cash reserve


spending of money....

art grants. possible increase this year

infrastructure (radios, centre camp(?), Man, Temple, gate/greeter)

misc (security, thank you BBQ for fire brigade, wrangler t-shrits, etc)



security concerns... wristbands. separating gate and greeters.


question about new fencing ... SLAM cannot use the site during KB



health and safety. soliciting help


list of roles to be filled is being put together and will be put on the forum



dave: family/kidsville. dave will take lead. connect parents

town planning will keep this in mind



radio training. polly reports that gadgit handled this.
radios need to be fully charged otherwise they cut out.
battery chargers and batteries are recommended
hippie says that we should have secure frequency



Bill: bamboo structure(s) ... for centre camp?


a long wait


Wendy: bunny is editing doco... bunny needs to be put in touch with dave


Melting Man announcement


Wendy sez "use the forums!"

[Empress Kylon]

Thankyou Allyn

[lumos]

all sounds good..... roll on next KB...

[Nitro]

[bill]

This was my question.

The question concerned the way the ground has been divided by the road and associated fencing so that the free camping area could become the only area available to be used and the (new) road could be being kept open for bike access, and anyone else. This would exclude the majority of the space we used this year and produce an appalling security situation.

The answer was that we have exclusive use of the whole site under our current contract. The security issue (as I imagined it) does not exist.

The question of what happens at the end of the contract is left for the future.

[Dr Windy]

It was actually two separate questions:

1. How would the new fencing (there's lots of it - they've fenced a raceway through the middle of the property) affect the festival? We're looking into the possibility of putting in stiles to ease people's getting around.

2. Will SLAM be around while KB is on? The answer is no, the lease for the property includes provision for us to be there for the duration of the festival, and for that time it's closed to the public, including SLAM.

[Hippie]

I'm STILL waiting